CaseLeadThe model in one sentence: your agency provides the minimum required hardware, and CaseLead is one flat annual price for the whole agency — every investigator, every case, all in.
The price: $3,200 per agency, per year. That is the whole number — the license for unlimited users, a ready-to-boot installer drive mailed to you, a signed update drive every year, and support from the person who built it. It does not go up while you stay subscribed. Need it built for a larger machine (a DGX Station or another system that can run bigger models)? Send us the system and we build the installer for it: a one-time $750 custom-build charge.
The pricing model
A single annual license for your agency. Budget one line, once a year — no surprises mid-case, and the price does not rise while you stay subscribed.
No user limits and no per-seat math. If your whole unit needs in on a major case, they're in.
The AI runs on your hardware, so nobody is metering your questions. Work the case as hard as it needs.
You provide the minimum required hardware (sizing guide) and keep full custody of every byte. We right-size it with you.
Why it works this way: because the platform runs on your hardware, our costs don't scale with your usage — so your price shouldn't either. Per-seat and per-query pricing punishes agencies for the exact thing the tool is for: putting more eyes and more questions on the case.
How you receive and deploy it
Deployment is deliberately not an IT project. Once the subscription is in place, CaseLead is delivered as a ready-to-boot installer drive shipped to the agency, or as a verified download for a computer that already runs the required operating system. Either way, the agency provides the hardware; the software installs itself.
- Prepare the computer. Acquire the agency-owned machine on the hardware sizing guide. No servers, no virtualization, no network changes.
- Install unattended. Boot from the installer drive, or run the verified download on a machine already set up. Installation completes on its own in about an hour, with no commands to type and no vendor connection.
- Create the first administrator. The browser opens to a setup page on the machine itself; your staff create the first account and begin loading the case. The computer stays off the internet from that point forward.
- Stay current. While the subscription is active, a signed update is provided each year. You choose when to apply it; an offline appliance keeps running on the version it has.
Every package is cryptographically signed and checksummed, and the installer verifies it before running. Nothing about deployment requires the vendor to touch the agency's computer or its data.
Getting a number for your file
We provide a written budgetary quote within two business days of hearing from you — enough for a budget line, a grant narrative, or a requisition. Tell us roughly how many investigators you have and whether you're looking at cloud, on-premises, or air-gapped deployment, and we'll return a figure you can put in front of command staff, with the hardware minimums spelled out so there are no hidden line items. Request a budgetary quote →
How the purchase usually runs
- Budgetary quote. A written figure for planning, budgeting, or a grant application — no obligation.
- 30-day evaluation as acceptance testing. Structure the evaluation as your acceptance test: CaseLead deploys on the agreed hardware, runs on a case you choose, and the purchase completes only if it validates. You keep the validation report either way.
- Purchase order & deployment. One annual line item. We work within your procurement process — quotes, W-9, vendor registration, insurance certificates, and RFP/RFI responses as your rules require.
Sole-source justification
If your review concludes CaseLead is the only product meeting your requirements, we will provide a sole-source justification letter documenting the characteristics agencies typically cite: evidence-grounded answers with source citations on every finding, fully air-gapped operation on agency-owned hardware inside the CJIS boundary, flat agency-wide licensing without per-seat or usage metering, and validated performance at 100,000-document case scale (methodology). Request it through the contact form and we'll tailor it to your requirements language.
Funding your deployment
A large share of agency technology is bought with grant money, and investigative-AI deployments fit several established programs. Programs agencies commonly use:
- Edward Byrne Memorial Justice Assistance Grant (JAG) — the broadest state/local justice funding stream; technology improvement and investigative capability are established uses.
- COPS Office programs — technology and hiring programs that can support investigative capacity.
- State cold-case and major-crimes initiatives — several states fund cold-case review capacity directly; CaseLead's cold-case fit (re-reading massive dormant files) maps cleanly onto that grant language.
If you're pursuing a grant, we'll support the application: a budgetary quote formatted for the narrative, product language that matches the program's goals (investigative efficiency, cold-case resolution, evidence integrity), and the security documentation reviewers ask for. Tell us which program you're targeting →
What your reviewers will want
Send your IT and CJIS reviewers the Security & Compliance Whitepaper; it answers the ownership, egress, audit, and contract-exit questions in writing. The short version for the file: the agency owns the data and everything derived from it, evaluation and deployment run in your custody, and contract exit comes with your data in exportable form.
The bottom line for a budget meeting: one annual line item of $3,200, hardware you own outright, no per-seat growth penalty, and an acceptance-tested purchase — with a written budgetary quote on letterhead in your hands within two business days.